When you start working with a real estate agency, you might be surprised if the agent asks for a copy of your ID card. For some clients, this can sound worrying — “Why do they need it?”, “Is it safe?”, “Could my data be misused?”
The truth is, this is a completely normal and legal practice, required for the safety and protection of both the client and the agency.
Why Is a Copy of Your ID Required?
1. Due to the requirements of the Measures Against Money Laundering Act (MAMLA)
According to this law, real estate agencies are obligated to identify their clients when mediating property transactions. This means they must have official data about the person they are working with. Without a copy of your ID card, the agency cannot legally prepare a contract or participate in the transaction.
2. To prepare contracts and documents accurately
Your personal data is used to draft the brokerage agreement, deposit agreement, preliminary contract, and other related documents. If this information is filled in verbally, mistakes can easily occur.
3. To ensure the security of the transaction
The copy of your ID also protects your interests. It confirms that you are the person entering into the agreement and prevents fraud or misuse by third parties.
How Is Your Data Stored?
Professional real estate agencies are personal data controllers and are required to comply with Regulation (EU) 2016/679 – GDPR. This means that:
• Copies of ID cards are used only for the purposes of the transaction;
• Only authorized employees have access to them;
• Data is stored securely and destroyed after the legally required period expires.
What Can You Do for Peace of Mind?
• Check whether the agency is registered and has an office, contact details, and a website.
• Sign a brokerage agreement – this is your guarantee that your documents will be used properly.
• You can also request to see the agency’s privacy policy.
A real estate agency’s request for a copy of your ID card is a legal requirement. It serves your protection, helps prevent fraud, and ensures that every transaction is conducted correctly and transparently.
When you provide your personal data to a registered, reputable real estate agency, you can rest assured — your documents are used solely for the purposes of the transaction and handled in full compliance with the law.
